Archiving with
evidentiary value
Ensure compliance, traceability, authenticity, and long-term preservation of critical business documents.
In companies, many documents must be indexed, stored and filed over long periods of time to ensure compliance with regulatory obligations, but also to prove good faith and the application of good practices.
Preserve documents as trusted originals over time
In companies, many documents must be indexed, stored and filed over long periods of time to ensure compliance with regulatory obligations, but also to prove good faith and the application of good practices.
These documents are generally referred to as binding documents. Arcsys helps organizations preserve them with the level of structure, traceability, and authenticity required for long-term legal and operational confidence.
From classification to enforceable proof
Arcsys structures the lifecycle of a binding document through rules, rights, service classes, and proof mechanisms — from the moment of creation to long-term preservation.
Classify
Structure documents logically and hierarchically for efficient retrieval and management across the organization.
Control access
Apply rights-based visibility and secure handling across categories of information and user profiles.
Apply service rules
Assign retention, storage, destruction, indexing and control requirements automatically via service classes.
Preserve proof
Track lifecycle events and maintain evidence of authenticity as a legally enforceable original.
Structure, secure, and govern binding documents
Arcsys provides the foundational tools to manage binding documents from creation to destruction with consistent management rules and complete traceability.
Classification
Arcsys enables the logical and hierarchical structuring of all documents produced or received by companies in the course of their activities.
Access management
Each user has specific access to the different categories of documents, according to their rights — ensuring precise and secure control of information.
Classes of service
Each document is assigned specific rules concerning retention, performance, storage, availability, destruction, indexing, and controls.
Make document authenticity visible, reviewable, and enforceable
Evidentiary value is integrated at the level of the service classes, defining specific levels of signature and time stamping for each type of document.
Every action, every event — traceable and enforceable
Arcsys applies accountability and traceability systematically across the full document lifecycle. Every action, event, and control point can be revisited with clarity — and evidentiary value is built directly into service classes, defining the levels of signature and time stamping required for each document type to remain enforceable as a trusted original.
Proof files and Records Management
Arcsys not only preserves documents — it also preserves the evidence associated with their full lifecycle and supports rigorous records governance.
Proof
Arcsys manages a proof file for each document, making it possible to review — a posteriori — all the detailed events that occurred during the document's life cycle and to establish irrefutably its authenticity as an original.
Records Management
The management of binding documents ensures the rigorous governance of essential company information. With Arcsys, each document benefits from optimised management — from its creation to its destruction — guaranteeing compliance and security throughout its life cycle.
Legally enforceable documents, governed from creation to destruction
Arcsys provides the complete framework for organizations that need their documents to be more than just stored — they need them to be trusted, traceable, and enforceable over time.
Explore archiving with evidentiary value
Review the Arcsys approach to classification, proof, traceability, and records governance.